Four Tips for Saving Money on Church Office Supplies
Office supplies, from printer cartridges to pens and paper clips, are an expense that church administrators often take for granted and seldom keep under control. Industry estimates show that the average church office consumes at least $500 worth of office products each year. Even in today's economic environment, gaining control of these expenses is not difficult.
Purchase by catalog or online.
A better way to shop is by catalog or online. Similar discount prices are available through national catalog retailers on the same name-brand products. Some of these catalog retailers deliver for free. Shopping by catalog also curtails the number of impulse purchases made.
Don't pay hidden extra charges.
Look for overall savings, not loss leaders.
Monitor and control your spending.
Answering these questions allows you to make decisions about when it makes sense to buy in bulk, when you are buying too much of one item, or when you are spending too much money. An easy way to get this information is to shop online. Online shopping generally allows you access to historical information about your previous orders, including item price, quantity, and your total order amount.
Using these guidelines will quickly give you control over your office supply expenses. More importantly, they will save you time - your most important resource.
Plus: Value of Effective Record Keeping
A record-keeping system is a tool that helps identify people and their needs, tracks their participation, and gives some indication of spiritual growth. A record system takes the efforts of Sunday School out of the realm of generalization and personalizes it. Record keeping becomes a way in which leaders have accountability for members and members become accountable for the commitments they have made to their class, church, and God.
Records should be:
More than a head count: If our records are only a head count, we will know how many came on a given Sunday, but we will not know who came, or perhaps more importantly, who did not come. We will not know how many new people we are reaching.
More than just names: Records provide vital organizational information. If your Sunday School is going to organize to meet needs you must know the make-up of your Sunday School. Records should include ages (date of birth), spiritual condition, church membership information, correct address and phone number, and other such information. The ages of the members of your Sunday School provide essential information in organizing your Sunday School, assigning prospects, and dealing with ministry needs.
More than just computerized records in the church office: For records to be helpful, they must be accessible. You may have the finest detailed records, organized, charted, and annotated, but if the records are not in the hands of your leaders on an ongoing basis your leaders are not encouraged to use the records for ministry. Computer records are wonderful tools, but make sure that hard copy records are in the hands of your leaders for them to use anytime.
More than just attendance information: Attendance information is important and should be monitored, charted, and used in planning, but records are much more than that. However, records are more than just attendance, they are an essential tool for effective ministry.
This article is courtesy of Lifeway Christian Resources, www.lifeway.com.