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7 Steps to Perfect Church Giving Records

March 7, 2023 jill Blog
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Learning how to record online giving for your church efficiently is important for any congregation, especially smaller ones with less staff. Simply follow these seven tips to learn how to record online giving for your church the easy way.

  1. Routinely Reconcile

Whether it is a decimal in the wrong place on an individual entry or a rare bank error, mistakes happen. Routine reconciliation can catch those errors that would have been missed with only a few annual checks. Monthly reconciliation also helps keep errors in you accounting process from compounding, saving a lot of work down the road.

Make sure the person reconciling your tithes, offerings and financial records isn’t the person who entered them. You want a fresh set of eyes when double-checking your ledgers for accuracy.

For security reasons, you want to make sure the person who reconciles your records isn’t the same person controlling cash outflows. Having a separate individual audit your records adds integrity and trust to your process.

  1. Spreadsheets Are Your Friend…Until They Aren’t

Several churches use spreadsheets to record online giving. Although spreadsheets are useful, relying on them can mean that your process is reliant on a lot of manual entry. With manual entry comes human error. Churches seeking to save time and improve accuracy should find a way to automate and streamline the tracking process using eGiving.

  1. Simplify Record Keeping for Tithes and Offerings with eGiving

If you’re looking for the easiest way to record online giving for your church, you’ll want to use an eGiving platform. Online giving platforms simplify record keeping by automatically creating records each time a giver donates, and they also increase donations.

With eGiving, members and guests not only enjoy the convenience that enables increased donations, but they can instantly, and automatically, receive receipts for their donation through email. Staff can cut down on paperwork by making their church giving records digital, and they can save countless hours on manual entry with a system that automatically creates records whenever givers donate through an online giving page, text giving, giving app or portable card reader.

Last of all, and perhaps most important, your church can quickly track payments that failed to process, such as instances of insufficient funds or an expired credit card.

  1. Create Customizable Reports

Using an eGiving provider, you can go beyond basic church giving record keeping for tithes and offerings. You can quickly generate reports for a set time period and filter by funds, payment type and more. These reports can give you insights on historical trends, and depending on the eGiving provider, they can even help you project the amount of donations you’ll receive in the future.

  1. Church Management Software Integrations

If you’ve never heard of a church management system, it’s a type of software, usually online, that handles the administrative functions of your church. Churches will use it to communicate to their members through email, pull records on members or givers or manage their ledgers. Churches using an eGiving provider that integrates with their church management software can save their bookkeeper hours reconciling payments and managing their books.

  1. Keep Your Church Giving Records Secure

When recording online giving for your church, you’ll want to make sure your givers’ data is secure. Choose an online giving provider that meets the highest standard of security in the industry.

For managing online credit card payments, the highest standard in the industry is PCI Level-One Compliance. PCI compliance was developed by the major credit card companies including Visa, MasterCard, American Express and Discover in 2006 to create a standard of security for the payment processing industry. Unfortunately, not all online giving providers follow these standards of security, which is why it’s important to ask prospective providers about their security standards right away.

  1. Ask Your eGiving Provider How to Record Online Giving for Your Church Before Committing

The record keeping process for church tithes and offerings should be simple and automatic. Your provider should be able to quickly demonstrate the simplicity to you by sharing their screen during a video call. If you choose the right provider, you will see how much simpler tracking online donations can become.

This information is courtesy of Vanco, which serves community organizations with the software and solutions to fuel your stories and enrich your communities,