“Be shepherds of God’s flock that is under your care, watching over them—not because you must, but because you are willing.”
— 1 Peter 5:2
In today’s world, churches and faith-based organizations are more than places of worship—they are pillars of community life. Whether it’s a youth group, daycare, food pantry, or outreach ministry, the people serving in these roles are entrusted with the well-being of others. With that trust comes a sacred duty: to ensure safety, integrity, and accountability.
One of the most effective ways to uphold that duty is through background screening. While some may hesitate at the idea of “screening” members of their own congregation, it’s not about suspicion—it’s about stewardship. Screening protects people, preserves trust, and strengthens the ministry’s mission.
The Importance and Benefits of Screening
Churches operate on faith and relationships built on trust. But wise leadership recognizes that diligence is part of discipleship. Screening staff and volunteers offers several key benefits:
- Protection for the Vulnerable
Children, youth, and dependent adults deserve a secure environment. Background checks help ensure those serving in sensitive roles have no disqualifying criminal history and deter those with harmful intentions from seeking access.
- Safeguarding the Church’s Reputation
Incidents of misconduct can deeply wound a congregation and erode community trust. By implementing screening, a church signals that it values transparency, responsibility, and care for its members.
- Legal and Financial Protection
Failing to perform due diligence can expose ministries to legal liability. Screening demonstrates a good-faith effort to protect congregants and comply with best practices, helping reduce potential risks.
- Promoting a Culture of Integrity
Establishing clear screening policies reinforces that serving in ministry is both an honor and a responsibility. It fosters an environment where integrity is expected and modeled.
Types of Screenings for Ministries
Different positions require different levels of screening. The following are key types most churches and ministries should consider:
- Criminal Background Checks: Searches for convictions at county, state, and federal levels, including sex offender registries.
- Identity Verification: Confirms personal information to ensure accurate records.
- Motor Vehicle Records: Necessary for anyone driving church vehicles or transporting members.
- Employment and Education Verification: Confirms honesty and qualifications for staff positions.
- Reference Checks: Offers insight into character and reliability through trusted voices.
- Child Abuse or Fingerprint Checks: Required in some states for child care or school-related roles.
Understanding the Screening Process
Screening doesn’t have to be complicated. A well-designed process makes it simple, efficient, and respectful for all involved:
- Define roles and risks. Identify which positions require which type of screening.
- Obtain consent. Written authorization from each applicant is both ethical and required by law.
- Collect information. Basic identifying details ensure accurate results.
- Run the checks. The screening company performs the agreed searches.
- Review results. Church leaders evaluate findings confidentially and fairly.
- Maintain records. Organized documentation protects the church legally and administratively.
- Re-screen regularly. Re-checking every 2–3 years ensures ongoing accountability.
Estimated Costs
Background screening is a modest investment with lasting benefits. Typical costs include:
- Basic Criminal Check: $19–$30
- Comprehensive Multi-State Search: $30–$60
- Motor Vehicle Record Check: $10–$20
- Fingerprint or Child Abuse Registry Check: $25–$50
Many screening providers offer nonprofit or volume discounts, making it affordable for even small congregations.
Tips for Choosing the Right Screening Partner
Selecting a reliable background screening company can make all the difference. Consider these key points:
- Choose an FCRA-Compliant Provider: Ensures fair, lawful handling of data and results.
- Look for Ministry Experience: Faith-based expertise helps tailor services to church needs.
- Prioritize Security and Confidentiality: Personal data must be handled with integrity.
- Seek Customizable Packages: Flexible options allow screenings to match ministry size and role type.
- Ensure Timely Results: Most checks should be completed within 24–72 hours.
- Evaluate Customer Support: Choose a partner who offers guidance, not just reports.
A Faithful Responsibility
Screening may seem administrative, but it’s an act of ministry—one that honors God’s command to protect His people. It builds a culture of trust and demonstrates responsible stewardship. For churches, daycares, and youth programs, this commitment safeguards not only those served but also those called to serve.
When a church prioritizes safety, it reflects Christ’s heart for protection and care. Implementing a thoughtful screening process is a tangible way to love others well—and to ensure the church remains a true sanctuary.
Jim Mills is the founder and chief executive officer of EnCompass Background Screening Solutions, which offers affordable, customizable screening packages designed for faith-based and nonprofit organizations, www.encompass411.com.
